Approved AI Tools
Core AI Tools
PUBLIC, INTERNAL, SENSITIVE
Google Gemini
Available at no cost to all faculty and staff. Integrated with Google Workspace.
PUBLIC, INTERNAL, SENSITIVE
ChatGPT EDU
Available by request and annual fee. Includes tools such as agent builder.
PUBLIC, INTERNAL, SENSITIVE
NotebookLM
Available at no cost to all faculty, staff, and students. A research and thinking platform that is grounded in the provided sources to improve results.
Know Your Data
Before using any AI tool, identify your data classification.
Info intended for broad public release. No adverse effect if shared.
Business data for internal circulation only. Potential operational impact.
Role-restricted info. Serious privacy or operational risk if leaked.
SSNs, Credit Cards, Health Data. Never enter into AI.
Other AI Tools
Google offers many AI products, many of which are integrated into your Google Workspace account. Compare Google AI offerings
| Name | Type | Cost | Review Status | Data Types Allowed |
|---|---|---|---|---|
| Adobe Express | Image Generator | Free | Approved for Faculty and Staff | Internal, Public, Sensitive |
| Adobe Firefly | Image Generator | Free | Approved for Faculty and Staff | Public |
| Apple Intelligence | App Add-On | Free | Free/Public | Public |
| ChatGPT EDU | Conversation Based GenAI | Monthly Fee | Approved for Faculty and Staff | Internal, Public, Sensitive |
| ChatGPT Free | Conversation Based GenAI | Free | Free/Public | Public |
| Claude | Conversation Based GenAI | Free | Free/Public | Public |
| Figma | Conversation Based GenAI | Free | Free/Public | Public |
| Gamma | Image Generator | Free | Free/Public | Public |
| GitHub Copilot | AI-Assisted Development | Specialty License | Restricted | Internal, Public, Sensitive |
| Google AI Studio | AI-Assisted Development | Free | Restricted | Public |
| Google Gemini App | Conversation Based GenAI | Free | Approved for Faculty and Staff | Internal, Public, Sensitive |
| Magai | Conversation Based GenAI | Specialty License | Free/Public | Public |
| Microsoft Copilot Chat | Conversation Based GenAI | Free | Approved for Faculty and Staff | Internal, Public, Sensitive |
| NotebookLM | Conversation Based GenAI | Free | Approved for Faculty and Staff | Internal, Public, Sensitive |
| Praxis Pria | App Add-On | Specialty License | Pilot | Internal, Public, Sensitive |
| Scribe | Conversation Based GenAI | Monthly Fee | Free/Public | Public |
| Zoom AI Companion | App Add-On | Free | Approved for Faculty and Staff | Internal, Public, Sensitive |